Good morning, Ana.
Summer 2026 · 26 campuses · Wednesday, June 3
⚠️ 2 high-priority purchase orders have been pending for 5+ days — health dept and fire safety. Immediate review needed.
📄 2 contracts expiring within 60 days. Review and renew before end of summer.
Open Purchase Orders
8
High Priority
2
Budget Used
61%
Compliance
18/26
Pending Approval
| Campus | Description | Priority | Status |
|---|---|---|---|
| BPA InterAmerican | Health dept — kitchen exhaust | High | Under Review |
| BPA Hollywood Hills | Fire alarm panel — annual | High | Submitted |
| BPA Tampa | Electrical panel — portable | Medium | Under Review |
Budget by Category
HVAC / Mechanical$48K / $80K
Roofing$62K / $70K
Electrical$31K / $60K
Life Safety / Fire$22K / $50K
Health Department$20K / $40K
Contracts Expiring Soon
CoolAir Pro — HVAC Service
SafeGuard Systems — Fire Inspection
QuickBooks Sync Status
PO-2026-004 · BPA Hialeah Roof
Synced to QBO
PO-2026-006 · BPA North Flooring
Synced to QBO
PO-2026-003 · BPA North HVAC
Pending sync
Purchase Orders
All campuses · Summer 2026
| PO # | Campus | Description | Category | Amount | Quotes | Priority | Status | QBO |
|---|
New Purchase Order Request
Submitted requests are tracked through approval and synced to QuickBooks on approval
Required Quotes
Enter an amount to see how many quotes are required
Competitive-quote policy is applied automatically by purchase-order amount. Every purchase order must have its required quotes attached before it can be approved.
$0–499 · 1 quote
$500–9,999 · 2 quotes
$10,000+ · 3 quotes
Enter an estimated amount above to unlock the quote attachments.
Photos
Recommended · none attached yet
Attach photos of the item, equipment, or location. Optional, but strongly encouraged — photos give Ops the context to approve faster.
📷
Click to add photos
JPG or PNG · attach as many as needed
🔴 High — Safety/Compliance
🟡 Medium — Operations
🟢 Low — Planned
Vendor Registry
Approved vendors across all BridgePrep campuses
Approved Vendors
CoolAir Pro
Active
SafeGuard Systems
Active
SunShield Roofing
Insurance Expiring
Bright Spark Electric
Active
FloorPro Inc.
Active
Preferred Vendors by Campus
Contract Management
Track contracts, expiration dates, and documents
📄 2 contracts expiring within 60 days. Review and initiate renewal.
| Contract | Vendor | Scope | Value | Expiration | Status | |
|---|---|---|---|---|---|---|
| CTR-001 HVAC Service Agreement | CoolAir Pro | BPA North, Hialeah, Doral | $36,000/yr | Jul 15, 2026 | Expiring Soon | |
| CTR-002 Fire Inspection — All Campuses | SafeGuard Systems | All 26 campuses | $52,000/yr | Aug 1, 2026 | Expiring Soon | |
| CTR-003 Electrical — On-Call Service | Bright Spark Electric | South FL campuses | $24,000/yr | Jan 31, 2027 | Active | |
| CTR-004 Pest Control — Annual | GreenShield Pest | All campuses | $18,500/yr | Mar 15, 2027 | Active |
Budget Tracking
Summer 2026 · Operating fund · All campuses
Total Budget
$300K
Committed / Spent
$183K
Remaining
$117K
By Category
HVAC / Mechanical$48K / $70K
Roofing$50K / $55K
Electrical$26K / $50K
Life Safety / Fire$17K / $45K
Health Department$24K / $40K
Flooring$18K / $40K
Top Campuses by Spend
| Campus | Committed | % of Alloc. |
|---|
QuickBooks Online Sync
Approved purchase orders push automatically to QBO as bills
QBO
QuickBooks Online · Connected
Smart Management Schools · Last sync: 2 minutes ago
● Live
When a purchase order is approved in this platform, it automatically creates a bill in QuickBooks assigned to the correct campus cost center. No manual entry required.
| Purchase Order | Campus | Amount | QBO Bill # | Sync Status |
|---|---|---|---|---|
| PO-2026-004 · Roof patch | BPA Hialeah | $3,100 | BILL-4421 | ✓ Synced |
| PO-2026-006 · Floor resurfacing | BPA North | $8,900 | BILL-4438 | ✓ Synced |
| PO-2026-003 · HVAC replacement | BPA North | $12,400 | Pending | ⏳ Pending |
Campus Compliance
Live data · Powered by BridgePrep Compliance Tracker
🛡 BridgePrep Facility Compliance Tracker LIVE
Open in full view ↗
Compliant
Overdue/Expired
Due in 30 days
N/A
Fire · Health · Enviro · Water · Mech · Licensing · Playground · Bldg Recert
View full compliance tracker with details →
All Campuses
26 campuses · operating budget, purchase orders & compliance at a glance
Reports
Purchase-order & campus-status analytics across all 26 campuses · live from current data
PO Count by Status
Quote Compliance
Spend by Campus
Spend by Category
Campus SITREP — This Week
Campus SITREP
Weekly situation report · network roll-up across all 26 campuses · W/E —
This Week — All Campuses
Click a campus to open its report
| Campus | Dir. of Ops | Status | Yellows | Reds | W/E |
|---|
Campus SITREP
—
New Campus SITREP
Weekly situation report · informs management of campus status — good, bad, or otherwise
📷
Click to add photos
Attach photos of safety items, systems, or projects